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Ledger
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This quarter has been submitted. Transactions are locked. Contact your accountant to make changes.
Register
Date
Description
Account
Trade Name
Type
Amount
GST
Note
Period
Transactions
Gross Income
Expenses
Net Income
Est. GST Payable
Est. GST Receivable
Est. Net GST
Month
—
—
—
—
—
—
—
Quarter
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
YTD
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Review History
FY
Set up Ledger
Tell us about your business so we can set things up for you. This can be changed later in Settings.
Trading Names
Your business name or trading names.
Industry
Sets your default expense list. Customise it in Settings.
Settings
Your Name
Trading Names
Industry
Changing industry resets descriptions to that preset. Custom additions will be lost.
Transaction Descriptions
Archive Financial Year
Export a completed FY to CSV. Use "Clear Archived FY" (Part 2) to remove it from Ledger.
Danger Zone
User Guide
Getting Started
Record transactions, track totals, and submit to your accountant each quarter. No spreadsheets or file transfers.
How it works
1
Record: drop a receipt or add a row manually. Ledger extracts the details.
2
Track: totals update live in the register and the Summary tab.
3
Submit: send the quarter to your accountant at period-end. They approve or request changes.
Settings
Use the icon (top right) to manage:
· Trading names: appear as Account options on every row. · Industry: sets the default description list. · Transaction descriptions: add custom items. · Archive: export a completed FY to CSV, then clear it from Ledger.
Transactions
Your main workspace. All changes save automatically.
Uploading receipts
1
Drop JPG, PNG, or PDF onto the upload zone (or click to browse). Duplicates are skipped.
2
Ledger extracts the details and opens a Review Receipt panel — your receipt on the left, extracted fields on the right. Correct anything, then click Add to Ledger.
3
Not ready? Click Discard to skip it. A Review button stays in the upload queue so you can come back to it.
4
For invoices, Ledger uses the issue date, not the due date.
Adding a row manually
1
Select a quarter and click + Add Row.
2
Set Date (DD/MM/YYYY) and pick a Description. Account fills in automatically.
3
Set Trade Name, Type, and the GST-inclusive Amount.
Description
Type to search your list. Select + Add "…" to save a new item for next time. Manage the full list in Settings.
Account
Auto-filled from the description. Click to override. Hover to see the match reason.
GST
Calculated as amount ÷ 11. Set to zero automatically for GST-free descriptions. Click to override.
Filtering
Use the Q1–Q4 dropdowns to filter by quarter, or pick a month from the same dropdown. Q1 Jul–Sep · Q2 Oct–Dec · Q3 Jan–Mar · Q4 Apr–Jun
Totals
Below the register: count, income, expenses, and GST for the selected Month, Quarter, and YTD. Month row dims when no month is selected.
Import / Export CSV
Export downloads the current view. Import reloads a prior export.
Submit & Review
At quarter-end, submit your transactions to your accountant for review.
Quarter status
No badge: still editing, no restrictions.
Submitted: accountant is reviewing. Editing locked.
Changes Requested: specific rows need attention.
Approved: finalised, permanently locked.
Submitting
1
Select the quarter using the Q1–Q4 dropdowns.
2
Click Submit for Review and confirm.
3
The status badge updates in real time as your accountant responds.
If changes are requested
1
Flagged rows are highlighted red with your accountant's comment below. Only flagged rows show by default; click Show All for the full register.
2
Edit a flagged row and the comment strikes through to confirm it's been addressed. The Review History panel lists each flagged row; click to jump to it.
3
Once all flags are resolved, click Resubmit for Review. To unlock a locked quarter, contact your accountant.
Messages
The Review History panel appears below the register when messages exist. Shows status events and free-text notes. Reply directly; your accountant sees replies in real time.
Summary
Full-year monthly breakdown of income and expenses by financial year.
Income
Rows are trading names. Columns show FY total, GST, then Jul–Jun by month. Net income and estimated GST refund at the bottom.
Expenses
Rows are descriptions. Same structure. TOTAL row at the bottom.
Scrolling
Hold Shift and scroll to move left/right through months.
Export CSV
Downloads the full year (income and expenses) as a single file.
